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Free Shooting Schedule Template + Call Sheet (PDF & Excel)
Plan the shoot day before it plans you. Download a free shooting schedule template — one row per scene with set, cast, pages and estimated time — as a print-ready PDF or an editable Excel sheet, plus a one-page call sheet template that puts call times, locations, talent and key crew where every department expects them. No email gate, no watermark, free for commercial projects.
- What you get
- Shooting schedule + one-page call sheet
- Formats
- Print-ready PDF · editable Excel (.xlsx)
- Columns
- Scene, INT/EXT, D/N, set, cast, pages, est. time
- Price
- Free · no email · no watermark
The schedule is where a shoot is won or lost
Every hour saved on set is saved on paper first: a scene shot at the right time in the right place costs a fraction of the same scene shot out of order. And the format rewards whoever ships more: Omdia forecasts microdramas will generate about $11 billion in global revenue in 2025, and Sensor Tower's State of Short Drama Apps report put Q1 2025 in-app spending near $700 million, close to 4× the year before. Grab the schedule and call sheet free below; when a story earns production, generate the frames with AI.
Download the free shooting schedule & call sheet
Three files, one planning system. Click any card to download directly — no email, no signup, free for commercial use.
Shooting Schedule Template — PDF
The print-and-go version: header fields for production, director, 1st AD, shoot day and crew call, then twenty-two ruled rows — scene, INT/EXT, day/night, set, description, cast numbers, pages and estimated time — with a notes strip for company moves and meal breaks. Print one per shoot day and run the day from the clipboard.
DownloadShooting Schedule Template — Excel (.xlsx)
The editable planner: shoot day, date, scene, INT/EXT, day/night, set, description, cast, pages, estimated time, status and notes across twenty rows with a frozen header. Sort by location to kill company moves, filter by cast number, or total the time column to check each day fits. Opens in Excel, Google Sheets, Numbers and LibreOffice.
DownloadCall Sheet Template — PDF
The daily crew notice on one page: production and date header, crew call / first shot / lunch / wrap times, location with parking and the nearest hospital, weather and sunrise/sunset, the day's scene schedule, a talent table with pickup–makeup–on-set times, a key-crew contact grid and a safety-notes line. Fill one in per day, straight from your schedule.
DownloadThe PDFs print clean on US Letter or A4; the Excel sheet opens in Excel, Google Sheets, Numbers and LibreOffice. Every file is free for personal and commercial projects — no attribution required.
Features
The two documents that run a shoot day
A shooting schedule decides the order you shoot; a call sheet tells everyone where to be and when. Most template pages give you one or the other — this one ships both, in matching layouts, so the plan you build in the schedule drops straight onto the sheet the crew reads at 6 a.m.
Shooting schedule — PDF & Excel
One row per scene: scene number, INT/EXT, day/night, set, description, cast numbers, page count and estimated time — 22 ruled rows on the PDF, 20 sortable rows in Excel.
Call sheet — one page
Production header, crew call and first shot, location with parking and nearest hospital, a schedule block, a talent table with pickup/makeup/on-set times and a key-crew contact grid.
Same columns, zero re-typing
The call sheet's schedule block mirrors the shooting schedule's columns, so moving a scene from the plan to the day sheet is a copy, not a rewrite.
Shoot in the cheapest order, not script order
The whole point of a shooting schedule is that scenes are shot grouped — by location, by cast availability, by daylight — not in the order the script tells the story. The template's columns are chosen to make that grouping obvious at a glance, so a one-person crew can schedule like a 1st AD.
Group by set and location
Sort the Excel sheet by the Set/Location column and every company move you can avoid shows up as a row that didn't need to exist.
Track cast by number
Number your cast once, then schedule by digits — the fastest way to spot the day an actor is called for one line and six hours of waiting.
Total the day before you shoot it
Estimated time per scene sums to a shoot day you can defend. If the column says 14 hours, the schedule is wrong on paper — which is the cheapest place to be wrong.
Built for vertical drama's shooting math
Short-drama series shoot fast — dozens of micro-episodes in days, often in a handful of locations. That makes the schedule the highest-leverage document in the production: the same template that plans one indie shoot day will happily batch thirty vertical episodes by location and cast.
Batch episodes like scenes
Treat each micro-episode as a row, group by set, and shoot every scene that lives in the café before you light anywhere else.
Pages column, 8ths thinking
Log script pages per scene and you can pace the day the way ADs do — by eighths of a page per hour, not by optimism.
A done column that ends debates
Use the status column to mark scenes captured as you go — what's left to shoot is always one glance away, even at hour ten.
From schedule to finished frames
A schedule is where the plan happens; it doesn't have to be where the work ends. When a scene is worth producing, paste the same script into DramaSo's AI storyboard generator — it breaks scenes into shots and renders each frame with consistent characters and camera staging, so the day you scheduled becomes frames you can publish.
Script in, shots out
The generator pre-breaks your script into shots with composition hints — the visual twin of the schedule's scene rows.
Characters that hold
Locked portraits keep the same face and wardrobe across every shot — continuity a paper schedule can't check.
Scenes become the episode
Generated frames flow into dubbing, captions and a 9:16 export in the same studio.
Three steps from script to a schedule the crew can run
Break it down, order it cheap, publish the day.
- 1
Break down and list every scene
One row per scene with set, cast, pages and a time estimate — start from our script breakdown sheet if you haven't tagged elements yet.
- 2
Sort for the cheapest order
Group rows by location, then cast, then day/night in the Excel sheet, and total the time column until every shoot day fits.
- 3
Publish the call sheet — or generate
Copy each day onto a call sheet and send it the night before. Or paste the same script into DramaSo and generate the scenes instead.
Who this shooting schedule template is for
Same columns, three very different productions.
Short-drama & vertical series creators
Batch dozens of micro-episodes by location and cast so a small crew shoots a season in days — and wardrobe stays consistent across every episode shot in the same room.
Film students & indie filmmakers
Turn a rented camera weekend into a defensible plan: scenes grouped by setup, days that add up on paper, and a call sheet that gets everyone to the right address.
Producers & 1st ADs
A clean one-page-per-day system for pitches, budgets and small-unit shoots — schedule in Excel, publish the day as a PDF call sheet the crew can read in ten seconds.
Plan the rest of the production
The schedule orders the days — these plan what's inside them.
Free Script Breakdown Sheet
Tag cast, props, wardrobe and effects scene by scene — the breakdown is where every good schedule starts. PDF + Excel, free.
Free Shot List Template
Plan every camera setup inside each scheduled scene — shot size, angle, move and duration in PDF, Excel and CSV.
AI Storyboard Generator
Paste your script and generate directed storyboard frames — camera moves and lighting staged on a 3D stage. The visual companion to your schedule.
Open the DramaSo studio
Bring a script and generate one scene free — see the day you scheduled come to life as finished frames.
FAQ'S
Frequently Asked Questions
Ask us anything!
Plan the day, then generate the scenes
Download the shooting schedule and call sheet free and run your next shoot day — and when a scene earns production, let DramaSo turn the same script into finished frames. Free to start.